PRIVACY POLICY

This information has been produced to help you understand everything you need to know about the way JIT collects, uses, and shares personal data, what your legal rights are, and how to exercise them.

JIT takes its responsibility for protecting your data very seriously and we do advise you to get to know our practices. If there’s anything here you don’t understand, or if you want to ask any questions, please feel free to contact us.

We are JIT. 
Registered address: 100 Illinois Street, Ste 200 Saint Charles, IL 60174 USA
In this document, JIT may be referred to as “we”, “us”, or “our”.

What kinds of Personal Data does JIT Process?

JIT collects personal data for various purposes; with that in mind we have created a list of the types of personal data that we may collect, either directly from yourself or from other sources, in order to achieve those purposes. 

The kinds of personal data we may collect include:

Customer	Name, Address, Email, telephone number
Applicant	Name, Address, DOB, Telephone Number, Email, Work History, Education History
Vendor	Name, Address, Email, Telephone Number, bank details
Supplier	Name, Address, Email, Telephone Number, bank details
Contractor	Name, Address, Email, Telephone Number bank details
Third Party Suppliers	Name, Address, Email, Telephone Number bank details

What are the reasons JIT collects Personal Data?

Legal Obligations

JIT uses personal data firstly to fulfil any contractual obligations that exist between us and yourself. Where we request personal data be provided to enter into, or meet the terms of any such contract, you will be required to provide the relevant personal data or we will not be able to deliver the goods or services you want. In such cases the lawful basis of us processing the personal data is that it is necessary for the performance of a contract.

We are required by law to process personal data for purposes relating to our legal obligations, these include:

To provide for our financial commitments, or to relevant financial authorities.

To comply with regulatory requirements and any self-regulatory schemes.

To carry out required business operations and due diligence.

To cooperate with relevant authorities for reporting criminal activity, or to detect and prevent fraud.

To investigate any insurance claims, claims of unfair dismissal, claims of any kind of harassment or of discrimination, or any other claim whereby the organization may have to defend itself.

Consent

JIT may process Personal Data for the following purposes where it has received consent to do so:

Provide ongoing marketing

You may withdraw your consent for us to process your personal data for these purposes at any time; after a withdrawal of consent request is received, we may have to contact you to verify the request.

Withdrawing your consent for us to process your personal data will not affect the lawfulness of the processing beforehand.

Legitimate Interests

JIT may process Personal Data for any of the following purposes, which are considered to be within our legitimate business interests:

To provide goods and services where it has been requested,

To inform customers of goods and services we provide or offers that may interest them,

To send notification on subjects to individuals who have asked to be kept informed,

To invite people to participate in research in fields and disciplines they are interested in,

To send notifications of any changes to the goods and/or services provided that may affect people,

To allow the organization to support and maintain our products in active service,

To enhance the security measures in place that protect data we are responsible for,

To protect the organizations assets

Where does JIT obtain Personal Data from?

We will collect personal data directly from you in various ways. This could include when you complete an online form, or if you provide the data directly to a representative of JIT.

Who will JIT share your Personal Data with?

To achieve the above-stated purposes for which we process your personal data, we may have to share your personal data with certain third parties.

We shall make all reasonable efforts to ensure that any third party we share your personal data with is also compliant with data protection law.

The kinds of third parties we may share your personal data with include:

Other members of a group of companies to which JIT belongs.

Organization where it is necessary to provide goods or services.

Organizations where it is necessary to set up various resources.

The specific types of third-party JIT may share your personal data with include:

• IT provider
• To support IT solutions

Where will JIT store your Personal Data?

As a part of our standard business practices, we may transfer your personal data to other countries including the USA and/or outside the European Union (EU), or to organizations who intend to transfer the data outside the USA and/or EU.

Where data is transferred to international organizations, we shall ensure that specific safeguards or derogations have been established.

These might include where the data transfer is necessary in order to fulfill a contract between us and yourself, where we have revived your specific consent after having made you aware of the risks involved, or where approved contracts are in place between us and the third- parties involved that ensure the recipient organization has a suitable standard of data protection in place.

How long will JIT keep your Personal Data?

In line with this privacy notice, we will keep your personal data only for as long as required to achieve the purposes for which it was collected.

The following criteria are what determine the period for which we will keep your personal data:

Until we are no longer required to do so to comply with regulatory requirements or financial obligations.

Until we are no longer required to do so by any law we are subject to.

Until all purposes for which the data was originally gathered have become irrelevant or obsolete.

Your Rights, Our Responsibility

There are several rights granted to you immediately upon providing us with your personal information; some of these are mentioned above. We’d like you to know that at JIT we take your rights seriously and will always conduct ourselves in a way that is considerate of our responsibility to serve your legal rights. 

The Right of Access

This grants you the right to confirm whether or not your personal data is being processed, and to be provided with relevant details of what those processing operations are and what personal data of yours is being processed.

If you would like access to the personal data we have about you, we ask that you contact us using the details below.

The Right to Rectification

This one is fairly straight forward; if you notice that the data we have about you is inaccurate or incomplete, you may request we rectify the mistake. We will make every effort to respond to requests of this type immediately.

The Right to Erasure

Otherwise known as the ‘right to be forgotten’, this given you the right to request your personal data be deleted.

This is not an absolute right; if you were to request that we erase your personal data, we would erase as much of that data as we could but may have to retain some information if it is necessary.

Were we have received a request for personal data to be erased, if it is necessary for us to retain some of that information we shall ensure that the remaining data is used only when and where it is absolutely necessary.

The Right to Objection

The right to object is a basic freedom all democracies enjoy. If you wish to object to the way we use, or have used, your personal data you may do so freely.

The Right to Complain

We will always try to maintain the highest standards and encourage the confidence our customers have in us as an organization. In order that we can achieve this we do request that any complaints be first brought to our attention so we can properly investigate matters; if however you would like to complain about JIT to a supervisory authority you may do so by contacting your country specific supervisory authority

California Privacy

The California Consumer Privacy Act (“CCPA”) provides consumers with specific rights regarding their Personal Information. You have the right to request that businesses subject to the CCPA (which may include our Members with whom you have a relationship) disclose certain information to you about their collection and use of your Personal Information over the past 12 months. In addition, you have the right to ask such businesses to delete Personal Information collected from you, subject to certain exceptions. If the business sells Personal Information, you have a right to opt-out of that sale. Finally, a business cannot discriminate against you for exercising a CCPA right.  When offering services to its Members, JIT acts as a “service provider” under the CCPA and our receipt and collection of any consumer Personal Information is completed on behalf of our Members in order for us to provide the Service. Please direct any requests for access or deletion of your Personal Information under the CCPA to the Member with whom you have a direct relationship.

Children’s’ Online Privacy Protection Act Compliance

We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Do not Track

Certain state laws require us to indicate whether we honor “Do Not Track” settings in your browser. JIT adheres to the standards set out in this Privacy Policy and does not monitor or follow any Do Not Track browser requests.

Do we disclose any information to outside parties?
We do not sell, trade, or otherwise transfer to outside parties your personally identifiable information. This does not include trusted third parties who assist us in operating our website, conducting our business, or servicing you, so long as those parties agree to keep this information confidential. We may also release your information when we believe release is appropriate to comply with the law, enforce our site policies, or protect ours or others’ rights, property, or safety. However, non-personally identifiable visitor information may be provided to other parties for marketing, advertising, or other uses.

Third-party links
Occasionally, at our discretion, we may include or offer third party products or services on our website. These third-party sites have separate and independent privacy policies. We therefore have no responsibility or liability for the content and activities of these linked sites. Nonetheless, we seek to protect the integrity of our site and welcome any feedback about these sites.

California Online Privacy Protection Act Compliance
Because we value your privacy we have taken the necessary precautions to be in compliance with the California Online Privacy Protection Act. We therefore will not distribute your personal information to outside parties without your consent.

As part of the California Online Privacy Protection Act, all users of our site may make any changes to their information at any time by logging into the ‘My Account’ box on our front page. Then under welcome click the link to use your www.evergreensys.com account. You may then edit your profile or cancel it as you wish.

Childrens’ Online Privacy Protection Act Compliance
We are in compliance with the requirements of COPPA (Childrens Online Privacy Protection Act), we do not collect any information from anyone under 13 years of age. Our website, products and services are all directed to people who are at least 13 years old or older.

Online Privacy Policy Only
This online privacy policy applies only to information collected through our website and not to information collected offline.

Your Consent

By using our site, you consent to our privacy policy.

Changes to our Privacy Policy
If we decide to change our privacy policy, we will post those changes on this page.

This policy was last modified in February of 2023.

Contacting Us

If there are any questions regarding this privacy policy you may contact us using the information below.